Tracked vs Untracked Items on Purchase Orders

The Problem

You're ordering both brewing ingredients and office supplies from different vendors. Should everything go through your inventory system? Do you really need to count how many pens you have left? You need purchases recorded for accounting, but not everything needs inventory tracking.

The Solution

BarSight lets you choose: Tracked items (Kitchen/Brewery) update your inventory counts automatically when received. Untracked items record the expense against a GL account without inventory tracking. Use the right type for each purchase.

How to Choose

Use Tracked Items (Kitchen/Brewery) when:

• You need to count how much you have on hand
• The item is used in recipes or production
• You want automatic inventory updates on receive

Use Untracked Items when:

• You just need to record the expense
• Counting inventory doesn't make sense (office supplies, disposables)
• It's a one-time or infrequent purchase

[SCREENSHOT: Add Item form showing item type indicator (Kitchen, Brewery, or Unmanaged)]

Pro Tip

When you search for an item, the form shows its type (Kitchen, Brewery, or Unmanaged). Pick items from the right module to ensure proper tracking.

Learn More

For a detailed breakdown of all item types, see Understanding Purchase Order Item Types.