Add Batch Expenses to Track True Profitability

The Problem

Your recipe cost calculator says your IPA costs $350 to brew based on ingredient prices. But what about the $75 you paid for expedited hop shipping? The $120 lab analysis fee? The $50 equipment repair during brew day? Without tracking these extra expenses, your "profitable" batch might actually be losing money, and you have no idea.

The Solution

BarSight's Batch Expense tracking lets you attach actual costs to specific batches—shipping fees, lab work, equipment repairs, contract brewing fees, anything that impacts true batch cost. See real profitability by comparing estimated recipe costs against actual total expenses, and make better pricing decisions based on complete data.

How to Use It

1. Open the batch you want to add expenses to
2. Click Operations in the toolbar
3. Select Add Batch Expense
4. Enter expense details:
   • Description: What the expense is for (e.g., "Expedited hop shipping")
   • Amount: Cost in dollars (e.g., $75.00)
   • Category: Type of expense (Shipping, Lab, Equipment, Contract Brewing, etc.)
   • Date: When you incurred the expense
   • Invoice/Receipt (optional): Attach supporting documentation
5. Click Save Expense

The expense adds to your batch's total cost. BarSight shows both estimated ingredient cost and actual total cost including all expenses, giving you true profitability visibility.

[SCREENSHOT: Add Batch Expense form showing description, amount, category dropdown, date picker, and file upload]

Pro Tip

Track expenses in real-time as they happen, not weeks later when you're trying to remember what you spent. Keep receipts in your email or photos on your phone, then add them to batches immediately. Accurate expense tracking is the difference between thinking you're profitable and actually being profitable.

Learn More

Expense tracking works best with accurate ingredient pricing. Learn how to set up price-per-unit for raw ingredients for complete recipe costing. You can also discover how to record batch loss to understand true yields and per-unit costs.