Understanding Scheduled vs Posted Hours

The Problem

You've built the perfect schedule, but when payday comes, the numbers don't match what employees actually worked. Some stayed late, others came in early, and breaks weren't always taken as planned. How do you pay people for what they actually worked, not just what was scheduled?

The Solution

BarSight separates Scheduled Hours (what you planned) from Posted Hours (what goes to payroll). The posting process lets you review punch clock data, make corrections, and approve the actual hours worked before they hit payroll.

Here's the Difference

• Scheduled Hours — The shifts you create in the schedule. These are plans, not commitments.
• Punched Hours — The times employees actually clocked in and out via the BarSight app.
• Posted Hours — The manager-approved record that gets sent to payroll. This is what employees get paid for.

How to Post Hours

1. Navigate to Schedule → Post Hours
2. Click on a date to see all shifts for that day
3. Review each employee's punch times vs scheduled times
4. Adjust times or breaks if needed
5. Click Post Shift Hours to approve

Pro Tip

Look for the status indicators: Ready To Post (blue) means punches are in and ready. Verify (red) means something needs your attention—like a missed punch or unusual times.

Learn More

For more details on the posting workflow, see our Complete Guide to Posting Hours. Learn how to handle Missed Punches and Corrections.