Setting Up A Packaging Group Kegs

This tutorial will guide you through the process of setting up a packaging group for kegs in BarSight Systems using a 50-liter keg as an example. This setup ensures that your inventory system correctly tracks the volume of beer used and handles customer deposits for keg returns.

• Go to the Inventory Items section and click on New Item.
• Input the Title as "50 liter keg".
• Find the Type dropdown menu and select Container.
  • This tells BarSight that the item is a container that will consume volume from your batches of beer.
• Enter the volume, 50 liters, so BarSight knows how much beer to subtract per keg filled.
• Setup the Deposit (optional)
  • If you charge customers a deposit for kegs and allow them to return the kegs, enable the Customer Deposits option.
  • Set the Refundable Deposit amount (e.g., $25, $50, $70, etc.).
  • Enable Single Item Tracking if you want to track individual kegs, though this can be configured in more detail later.
• Choose an appropriate GL Account (e.g., Supplies) for your kegs.
• Save your changes.

• You'll also need to set up items like Keg Caps and Keg Collars in your inventory.
  • Set the Type for these items as Consumable.
• Add inventory for these items by creating a purchase order or manually entering stock levels.
  • For example, you can input that you have 100 caps and collars in stock.

Shortcut: you can also create the keg, caps and collars while building the package group. Type a name that is not in your inventory yet in the Inventory Item box, confirm you want to create it, then choose Container (with its volume) or Consumable. Deposits, tracking and GL accounts can be set on the item later from Inventory Items.

• Navigate to the Brewery section and go to Package Products.  Click on Configure Package Groups, then Add Group to create a new package group.
  • Name the group "50 liter keg" and select the appropriate inventory items.
  • Ensure that the package group includes at least one Container (in this case, the 50-liter keg).
  • Add any Consumables such as caps and collars.
  • Click Save
• You are now ready to package up some kegs of beer!